How to Register Address in Poland (Meldunek)
What is address registration (meldunek)?
Meldunek is the official registration of your place of residence in Poland. It links you to a municipality, makes many procedures easier (PESEL, school enrollment, local clinic), and is required in specific situations. This guide explains eligibility, documents, and the exact steps at the municipal office (Urząd Gminy/Urząd Miasta).
1) Eligibility
You must register if you live in Poland for an extended period (work, study, family). Both temporary and permanent stays apply.
- EU/EEA/Swiss citizens: within 30 days after moving in.
- Non-EU citizens: often required within days after arrival or residence decision.
- Children: registered by parents/guardians.
2) Documents you need
| Document | Who needs it | Notes |
|---|---|---|
| Passport / ID | All applicants | Original document. |
| Proof of legal stay | Non-EU citizens | Visa, residence permit, or decision. |
| Proof of address | Everyone | Lease, ownership deed, or landlord’s written consent. |
| Registration form (Meldunek) | Everyone | Download below or get at the office. |
| Child’s birth certificate | Families | Translation may be required if not in Polish/English. |
3) Step-by-step process
Step 1 — Prepare your documents
Print and fill the registration form. Confirm your address and dates with your landlord.
Step 2 — Visit your local municipal office
Go to the Urząd Gminy or Urząd Miasta in your district. Bring originals and copies.
Step 3 — Submit the form
Provide documents and confirm type (temporary or permanent). For temporary stays, specify duration.
Step 4 — Get confirmation
You’ll receive confirmation of registration. Keep it for banks, healthcare, or PESEL-related matters.
4) After registration
- Use your confirmation for healthcare (NFZ), schools, or bank accounts.
- If you didn’t have a PESEL, the office might issue it automatically.
Special cases
- No landlord consent: bring a lease or ask the office if a signed statement is enough.
- Sublease or dorm: bring a sublease or student housing confirmation.
- Families: both parents may need to sign when registering children.
Common mistakes
- Using only a copy of the lease — always bring the original.
- Incorrect start/end dates — match your lease and permit.
- No PESEL when needed — ask if it can be assigned during registration.